Welcome, all you fabulous volunteers!  The league is run by volunteers and every volunteer makes the league better.  The following list was followed during the Team Parent meeting.

1. Communicator.  Know who the Board Members are. Please call the representatives for your division when you have questions! Your job is to delegate and coordinate! Don’t try to do it all yourself. You are the liaison between managers and parents. You can help the season run smoothly by providing information for the team. Be sure they know when practices and games are scheduled. Be available to help managers with phone calls and to answer parent’s questions.

2. Opening Night is at the Girls Softball Field. The teams should arrive at the field early and proceed to the area near batting cages behind the score board in Centerfield. All teams will line up by division and team number (6U team 1 first). The Board of Directors will be introduced followed by the singing of the National Anthem and the introduction of the teams. The girls will be introduced by team. Once the team is introduced the entire team will run out through a balloon archway located in centerfield and then be shown where to stand. After the teams have been announced, there will be a speaker. At the end of the ceremony, Play Ball will be announced and the teams are asked to vacate the field at this time. The Opening Ceremonies will be followed by a 12U game, so please have your teams stay off the infield and leave.

3. Parade is Saturday at 10:00 a.m. All teams (managers, coaches, chaperones, team moms and players) are to meet at 9:15 am in the parking lot above the field in full uniform. We will be lining up on the field side of the parking lot. It will be up to each team to decide whether or not to have balloons for the parade. Teams will line up by division and then by team number. The 6U division will be first, followed by 8U, 10U, 12U and 14U. The parade will proceed down Grand Ave to Main St to Pine St to Eucalyptus Dr.

4. Roster Books will be handed out Opening Night. There will be a Master Game Schedule located in the back of the Roster Book. Please see that each player receives one.

5. Snack Bar – see Guidelines, opening and closing routine, schedule form and team information. Please encourage your team and fans to patronize the Snack Bar for after game snacks. Please discourage having people on the team to bring snacks to the games. Bob or Mary Pedersen, Team Parent Coordinators will call you a week before your team’s Snack Bar duty to make sure there are no changes in your previously submitted schedule and that all your shifts are covered. Please remind your parents of their Snack Bar responsibility. There are no freebies for the workers. The umpires and scorekeepers are allowed one free hotdog special per day no substitutions.

6. Pictures – The Picture Coordinator, will be handing out a picture schedule to your Manager. Please get the schedule from your Manager and inform your team of the date and time. Envelopes will be distributed sometime the week before your scheduled time. Be sure to call all parents the night before to remind them about pictures! Also make sure the parents are aware that the memory mate is paid for by league. Have your team arrive 15 minutes early at Library Park.

7. Scorekeeping – Kids must be at least 6th grade and no more than 1 kid at the scorer’s table at a time!! People keeping score may not help customers at the windows or deal with the cash box! Please help us enforce this rule. People who keep score for the entire game will be entitled to a free hot dog special (no substitutions).

8. Cleaning the stands and dugouts – Every team needs to clean up after their game! Have your team players encourage their family and friends to clean up after themselves. Each team will be responsible for cleaning their side of the stands and dugouts after their games. The Park requires each league to provide a clean-up policy to the city. Refer to the enclosed policy.

9. Team Sponsor Banners – Banners will be handed out by our Sponsor Coordinator, Dan Smith. Please choose a couple of girls on your team to carry the banner in the parade. It is the responsibility of the Team Manager or their delegate, to have the Team Banner/s at every game and hung up appropriately. That means, do not place the banner on a fence that blocks the view of the field for the fans. Display it in a place where it can be seen but not obstructing the fans view. It is very important that the sponsor banner be displayed at EVERY GAME. The Sponsors look forward to seeing their companies advertised as part of their sponsorship. Let’s not disappoint them. It might also be nice to send a game schedule to your sponsor so that they might attend one of your games. You could also send your sponsor a thank you note from the team at the end of the season. After each game please take the banner down and store in the tube it came in. The tube needs to be returned with the banner in it at the end of the season. There will be a charge for all unreturned banners.

10. Mail Box in Snack Bar – We have a file box in the Snack Bar with a pendaflex folder with each Manager / Division / Team # on them as well as Board Members. This will be a mailbox to be utilized for league information needing to be distributed to each team. We will ask that each time you are at the Rec Park Girls Softball Field that you check your manager’s file for any information pertaining to your position, from Division Reps, Board Information or any other information we feel that you may need. Please forward any necessary information to your manager. The managers will also check this file.

11. Team Party – Organize the team party. You can have a party at the field, player’s home or restaurant. If you are having a party at a restaurant, we strongly encourage you to support our sponsor’s establishments. If your team is sponsored by one of the local eateries, please use that establishment for your team party. You can collect money to purchase supplies or have everyone bring a potluck dish. Engage other parent’s help and ideas for the party and the Manager/Coaches gifts. Do what works best for your team. And don’t forget to thank your sponsor/s.

12. Uniforms – The numbers on the uniforms are pre-assigned. Please do not switch or swap uniforms among the players. The numbers that are assigned to the girls are the way it will be printed in the roster book. The shirts were ordered according to the sizes requested by the parents except in a few instances where the next size may have been given because of availability. If you have any questions or problems, please call the Uniform Coordinator.

13. Fundraising – The fundraising coordinator will explain the fundraising process.